# Mailer Tasks

These instructions assume you are using a mouse. Most tasks can also be done without a mouse. See Keyboard Shortcuts for the Desktop for more information.

## Viewing Your Mail Messages

1. - ReadAMessageTA

   - SortAMessageTA

   - FindingMessagesTA

   - SavingMessagesTA

   - OpeningAMailboxTA

   - CloseMailboxTA

## Composing, Addressing, and Sending Mail Messages

1. - ComposingMessagesTA

   - ReplyingMessagesTA

   - ForwardingMessagesTA

   - IncludeAllTA

   - IncludeTextTA

   - AutomaticSendMailTA

## Printing Mail Messages

1. - PrintingMessagesTA

## Attachments

1. - OpenAttachmentsTA

   - SendingAttachmentsTA

   - MovingAttachmentsTA

   - AttachPrintTA

## Organizing Your Mail

1. - CreatingMailboxsTA

   - FilingMessagesTA

   - DeleteAMessageTA

   - UndeletingMessageTA

   - EmptyingMailboxTA

## Editing Messages Sent to You

1. - EditExistingTA

   - FindTextTA

   - SpellCheckTA

## Customizing Your Mail

1. - SettingPropertiesTA

   - MailDragAndDropTA

   - CreateAliasTA

   - MailTemplatesTA

   - SendFormatTA

## To Read a Mail Message

- Select the message to be viewed from the Message Header list. The text of the message appears in the Message View.

  Or,

- Double-click on the message to open it into a separate window.

  The message remains in the separate window even when you select another message in your Inbox. The Edit and Attachments menus become available.

## See Also

1. - MEditMenu

   - MAttachMenu

## To Sort Mail Messages

- From the View menu, choose a sort type:

Use

- To

Date/Time

- Sorts messages in order of most recent at the bottom of the mailbox

Sender

- Groups messages by a particular sender

Subject

- Groups messages together on the same subject

Size

- Groups messages from smallest to largest

Status

- Groups messages together by read, unread, and new (useful if you read your mail in non-sequential order)

The message headers are rearranged and redisplayed in the mailbox in the new order.

## To Find a Mail Message

1. Choose Find from the Message menu. &newline;The Find dialog box appears.

2. Type the text you want to search on in the appropriate field. You can search for a match on the To, From, Subject, and Cc fields.

3. Select Forward or Backward to set the search direction in the mailbox.

4. Click Find to select the first message found. If you think there may be several messages, click Select All to mark (by selection) each matching message.

You can remove all the text in the Find fields at any time by clicking Clear.

## To Save a Message as Text

1. Select one or multiple messages.

   To select multiple messages, either choose Select All from the Message menu or click and drag the mouse over multiple consecutive message headers.

2. Choose Save As Text from the Message menu.

3. Type a file name and location for your message.

4. Click Save.

Mailer saves your message in the specified location.

## See Also

1. - MovingAttachmentsTA

   - FilingMessagesTA

   - MMsgMenu

## To Open a Mailbox

1. Choose Open from the Mailbox menu.

2. Locate and select the mailbox you want to open.

3. Click Open.

## See Also

1. - CreatingMailboxsTA

   - MFileSelection

## To Close Your Mailbox

- Choose Close from the Mailbox menu or Window menu.

## See Also

1. - CreatingMailboxsTA

   - OpeningAMailboxTA

   - MMailboxMenu

## To Compose, Address, and Send a Message

1. Choose New Message from the Compose menu.

   The (New Message) Compose window appears.

2. Type the email addresses of the people to whom you want to send the message in the To field.

   You can send a message to a single user, multiple users, or an alias.

3. Type the topic or title of the message in the Subject field.

4. Optional: Type the email addresses of the people whom you want to be carbon copy recipients of the messages in the Cc field.

5. Type the message text in the text area.

6. Optional: To format the text with a 72-character right margin, select the text and choose Word Wrap from the Compose Edit menu. For information on editing functions, refer to MComposeEditMenu, or MComposeFormatMenu.

7. Optional: Add files to the message, if desired.

   To find out how to add an attachment, see SendingAttachmentsTA.

8. Click the Send button or choose Send from the Compose File menu.

   The Compose window closes and the message is sent.

Clicking Close removes the Compose window and discards your message. Be sure to save any text you might want later before closing the Compose window.

## See Also

1. - MailAliasOptions

   - ComposeWindowOptions

   - MEmailAddresses

   - MComposeEditMenu

   - MComposeFormatMenu

## To Reply to a Message

1. Select the message to which you want to reply.

2. Determine the scope of the reply.

   - To reply to the sender, click Reply to Sender or choose Reply to Sender from the Compose menu.

   - To reply to the sender and all the recipients of the message, choose Reply to All from the Compose menu.

   - To reply to the sender and all the recipients of the message and include a copy of the message, choose Reply to All, Include from the Compose menu.

   - Type the text of the reply.

   - Click the Send button or choose Send from the Compose File menu.

   The Compose window closes and the message is sent.

## See Also

1. - ComposingMessagesTA

   - MComposeWindow

   - ForwardingMessagesTA

## To Forward a Message

1. Select or open the message you want to forward.

2. Choose Forward Message from the Compose menu.

   You see the text of the message to be forwarded within a new message. If the message had attachments, you see them as well.

3. Optional: You can remove any attachments you do not want to forward by selecting them and choosing Delete from the Attachments menu.

4. Type the addresses of the people to whom you want to forward the message in the To or Cc fields.

5. Add any additional text and click Send.

## See Also

1. - ComposingMessagesTA

   - MComposeWindow

   - ForwardingMessagesTA

## To Include Multiple Messages into a New Message

1. From the Message Header list, select the email messages to be included in your new message.

2. Choose New, Include All from the Compose menu.

3. Compose and send your message as usual.

## See Also

1. - ComposingMessagesTA

   - IncludeTextTA

## To Include a Text File in a Mail Message

1. Choose New Message from the Compose menu.

2. Choose Include from the File menu in the Compose window.

   The Include dialog box appears.

3. Select the text file to be included in your email message, or type its path.

4. Click OK.

   The file is included in the text area of the message.

5. Compose and send your message as usual.

## See Also

1. - MComposeFileMenu

   - ComposingMessagesTA

   - IncludeAllTA

## To Send an Automatic Message (Vacation Mail)

1. Choose Mail Options from the Mailbox menu.

   The Mail Options dialog box appears.

2. Select Vacation from the Category menu.

3. Select On.

4. Type a subject and message for your vacation message and click OK or Apply.

   Your vacation message takes effect the next time someone sends you a message.

## To Print Mail Messages within Mailer

You can print a message using the default options or you can set different print options.

## To Print a Message with the Default Options

1. 1. Select the message to be printed in the Message Header list.

   2. Click the Print button.

## To Print a Message with Specific Options

1. 1. Select the message to be printed in the Message Header list.

      Shift+Click enables you to select several messages in a row by moving the highlight up or down the message header list. Control+Click enables you to select discontiguous messages one at a time from the list.

   2. Choose Print... from the Message menu or press Control+P.

      The Print dialog box appears.

      - To select a different printer, type the new printer name in the Printer Name field.

      - To output multiple copies, type the number of copies in the Copies field.

      - To print to a file, click the Print to File checkbox and type the path and filename for the file.

      - To submit multiple messages as individual print jobs, click the Print Separately checkbox.

      - To have long lines wrap to fit the page size, click the Use Word Wrap checkbox.

   3. To set additional options, click the More... button. The Mailer - Mail Options dialog box appears so you can set additional options for headers and footers, margins, printed message headers, and the multiple message separator. See MailPrintOptions.

      When finished setting the Print Options, click OK to establish your choices as the new defaults and return to the Print dialog box. When you print with default options, your new settings will be used. Apply sets the new defaults, but remains in this dialog box. Reset restores the options to their previous settings. Cancel cancels any changes since the last Apply and returns you to the Print dialog box.

   4. To set printer-specific options, click the Setup... button on the Print dialog box. The Print Setup window appears. From this window, you can examine printer information and define both Printer and Job options. See Print Setup Window for more information.

      When finished with the Print Setup window, click OK to set your changes and return to the Print dialog box.

   5. To send the selected message(s) to the printer from the Print dialog box, click Print.

## To View an Attachment

1. Select the attachment icon in the attachment list.

2. Choose Open from the Attachments menu.

   If you do not see Open on the Attachments menu, you cannot open the attachment.

   Or

3. Double-click the attachment icon.

## To Add an Attachment

1. Compose your email message.

2. Choose Add File from the Attachments Menu.

   The Mailer Add dialog box appears.

3. Select a file to attach and click Add.

   The attachment is added to the attachment list in the lower portion of the Compose window.

## See Also

1. - ComposingMessagesTA

   - MFileSelection

## To Save an Attachment

1. Select the attachment you want to save.

2. Select Save As from the Attachments menu.

3. Type a new name for the file.

4. Select a place in your file system to save the attachment and click Save.

   The file is saved to the selected location.

You can also drag and drop an attachment to File Manager. See To Drag and Drop a File or Folder in the File Manager help volume for more information.

## See Also

1. - MFileSelection

## To Print an Attachment

If your system does not provide the ability to print attachments, the Print menu item will not be available.

1. Select the attachment.

2. Choose Print from the Attachments menu.

## To Create a Mailbox

1. Choose New from the Mailbox menu.

2. Type the mailbox name and location in your file system.

3. Click New.

   The new mailbox is created and opened.

## See Also

1. - MFileSelection

   - OpeningAMailboxTA

   - CloseMailboxTA

   - FilingMessagesTA

## To File a Message in Other Mailboxes

Once you have created a mailbox other than your Inbox, you can file messages in it. You may want to establish mailboxes for different projects or different email lists you receive. There are several ways to file messages in other mailboxes:

- Choosing Other Mailboxes from the Move menu (or the Copy To submenu of the Message menu) and indicating the mailbox within your file system.

- Adding to your Move menu (or the Copy To submenu of the Message menu) mailboxes in which you frequently file messages. For information on adding mailboxes to your Move menu, refer to the MessageFilingOptions.

- Setting your Move menu to display the most recently visited mailboxes. For information on this option, refer to the MessageFilingOptions.

- Dragging and dropping messages to other mailboxes. See DragAndMessageTA for more information.

## See Also

1. - CreatingMailboxsTA

   - SavingMessagesTA

   - OpeningAMailboxTA

   - CloseMailboxTA

## To Delete a Mail Message

- Select the message you want to delete.

- Choose Delete from the Message menu, or click the Delete button.

  The message and attachments (if any) are deleted from the list.

Once a message has been deleted, you can get it back unless you made your deletions permanent by choosing Destroy Deleted Messages from the Mailbox menu. For information on destroying deleted messages, refer to the MMailboxMenu.

## See Also

1. - MovingAttachmentsTA

## To Undelete a Mail Message

If you accidentally delete a message you would like to keep, you can undelete it.

- To restore a message you just deleted, choose Undelete Last from the Message menu. Repeatedly selecting Undelete Last will undelete additional messages, in reverse order to the order in which they were deleted.

- To restore an earlier message, choose Undelete from List from the Message menu, select one or more messages from the list of deleted messages, and click Undelete.

Make the deletions in the list permanent by choosing Destroy Deleted Messages from the Mailbox menu. For information on destroying deleted messages, refer to the MMailboxMenu.

## See Also

1. - DeleteAMessageTA

   - MMailboxMenu

## To Remove a Mailbox

1. Open File Manager and locate the mailbox to be deleted.

2. Select Delete to Trash from the File menu.

   The mailbox is deleted.

See To Delete a File or Folder (to the Trash Can) in the File Manager help volume for more information.

## See Also

1. - CreatingMailboxsTA

   - OpeningAMailboxTA

   - CloseMailboxTA

## To Edit Text in Message View

1. Select the message you want to change.

2. Choose Forward Message from the Compose menu.

3. Address the message to yourself.

4. Edit the message in the Compose window and send it.

## See Also

1. - ComposingMessagesTA

   - FindTextTA

## To Find or Change Text in Your Message

1. Choose Find/Change from the Compose Edit menu.

   The Find/Change dialog box appears.

2. Type (or copy and paste) the text you want to locate in the Find field.

3. To automatically change the found Text to replacement text, type the replacement text in the Change To field.

4. Click the appropriate Find option:

- Click Find to find and select the text.

- Click Change to change the first instance of the found text.

- Click Change All to change all instances of the found text.

- Click Close to close the Find dialog box.

## To Check Spelling in Your Mail Message

1. Click in the Compose window at the beginning of your mail message.

2. Choose Check Spelling from the Compose Edit menu.

   The Spell dialog box appears displaying a list of potentially misspelled words with the first word highlighted.

3. To see a word in context, select it and click Find.

4. To correct a word, select it, and type the word correction in the Change To field.

5. Click Change to correct a single occurrence, or Change All to correct all occurrences.

   The word is corrected in the text.

## See Also

1. - MComposeEditMenu

## To Set Mailer Properties

1. Choose Mail Options from the Mailbox menu.

   The Mail Options dialog box appears.

2. Select the Options category that contains what you want to change.

   The categories are: Message Header List, Message View, Compose Window, Message Filing, Vacation, Templates, Aliases, and Advanced.

## See Also

1. - MessageHeaderListOptions

   - MessageViewOptions

   - ComposeWindowOptions

   - MessageFilingOptions

   - VacationMailOptions

   - MailTemplateOptions

   - MailAliasOptions

   - AdvancedMailOptions

## To Use Drag and Drop with Mailer

- DragAndPrintTA

- DragAndMessageTA

- DragAndFileTA

- DragAndCalendarTA

### To Print a Message Using Drag and Drop

1. Select the message to be printed.

2. Drag the message onto the Printer control in the Front Panel. The Print dialog box appears.

3. Set the print options as desired and click Print.

### See Also

1. - PrintingMessagesTA

   - DragAndMessageTA

   - DragAndFileTA

   - DragAndCalendarTA

### To Drag and Drop Messages to Other Mailboxes

1. Make sure your mailbox is open on the desktop and its Message Header list is visible.

2. Open two or three frequently used mailboxes on the desktop making sure you can see the Message Header list.

3. Select the message to be copied.

4. Drag the message and drop it onto the appropriate mailbox Message Header List. If you hold down the Control key during the drag and drop, the message is copied. If you do not hold down Control, the message is moved.

### See Also

1. - CreatingMailboxsTA

   - OpeningAMailboxTA

   - DragAndPrintTA

   - DragAndFileTA

   - DragAndCalendarTA

### To Drag Files to and from File Manager

You can drag a text file from File Manager to the Attachment list in the Compose window.

1. Create the text file or select it within File Manager.

2. Drag the text file from File Manager and drop it onto the Attachment list in the Compose window.

3. Send the message as usual.

You can also drag an attachment from the attachment list to File Manager. See To Drag and Drop a File or Folder in the File Manager help volume for more information.

### See Also

1. - DragAndPrintTA

   - DragAndMessageTA

   - DragAndCalendarTA

### To Drag a Calendar Appointment

You can drag a scheduled appointment from the Calendar Appointment Editor dialog box to the Attachment list in the Mailer Compose window.

1. Create your calendar appointment.

2. Drag the appointment from Calendar and drop it on Mailer.

3. Send the message as usual.

You can also drag a calendar appointment attachment from the Mailer Attachment list to Calendar. See Appointment Editor Dialog Box in the Calendar help volume for more information.

### See Also

1. - ComposingMessagesTA

   - AdvancedMailOptions

   - DragAndPrintTA

   - DragAndMessageTA

   - DragAndFileTA

## To Create an Alias

You may want to create an alias for a user or group of users to whom you frequently send mail.

1. Choose Alias from the Category menu of the Mail Options dialog box.

2. Type the name for your alias in the Alias field.

3. Type the user addresses that will make up the alias.

   Each of the addresses should be in the form `username@hostname` and be separated by a comma, space, or both.

4. Click Add to add the information in the Alias and Addresses fields to the Alias list.

5. Click OK or Apply to make the settings take effect.

   You can also change or remove an alias.

## See Also

1. - MailAliasOptions

## To Create Templates for Mail Messages

You may want to create a template (file) that contains text you frequently use when composing messages, such as a status report format or signature and closing message.

1. Create your template using a text editor and save it in your file system.

2. Add the template to the Format menu using the Template options.

   For more information, see the MailTemplateOptions.

3. Choose New Message from the Compose menu.

4. Choose Templates from the Format menu and select the correct template from the list.

   Your template is added to your mail message.

5. Add text to the mail message.

6. Send the message as usual.

## See Also

1. - MFileSelection

   - MailTemplateOptions

   - ComposingMessagesTA

## To Send Mail Messages in Different Formats

You can send messages in two different formats:

- Internet MIME

- Sun Mail Tool

1. Choose Send As from the Compose window File menu.

2. Select either Internet MIME or Sun Mail Tool.

Your message is sent in the selected format.