# Information Manager Tasks

These instructions assume you are using a mouse. Most tasks can also be done without a mouse. See Keyboard Shortcuts for the Desktop for more information.

## Starting and Exiting the Information Manager

1. - IMStartInfoManager

   - IMOpenInfoLib

   - IMExitInfoManager

## Reading Books

1. - IMUsingInfoMgrWindows

   - IMBookListToTrack

   - IMDuplicatingWindows

   - IMUsingMultipleWindows

   - IMResizingReadingWindow

   - IMClosingReadingWindow

   - IMReadSequentially

## Navigating

1. - IMUsingLocators

   - IMFollowingLinks

   - IMRetracingYourSteps

   - IMViewingPrecedingSections

   - IMNavigatingWithGraphicalMap

## Searching for Information

1. - IMSearchingQuickly

   - IMDefiningDetailedSearches

   - IMDefiningtheScopeofSearches

   - IMViewingSearchResults

## Using Bookmarks and Notes

1. - IMCreatingBookmarks

   - IMListingBookmarks

   - IMViewingBookmarksandNotes

   - IMEditingBookmarks

   - IMMovingBookmarks

   - IMDeletingBookmarksandNotes

## Managing Graphics

1. - IMDetachingGraphics

   - IMResizingtheGraphicWindow

   - IMResizingGraphics

   - IMFindingGraphicOriginalSection

   - IMReattachingGraphics

## Printing

1. - IMPrintinganIndividualSection

   - IMPrintingMultipleSections

   - IMSpecifyingWhattoPrint

   - IMSpecifyingWheretoPrint

## Customizing the Information Manager

1. - IMSettingBrowsingPrefs

   - IMSettingMapPrefs

   - IMSettingHistoryPrefs

   - IMSettingSearchPrefs

## To Start the Information Manager

You can start the Information Manager by:

- Clicking on the Information Manager control in the Front Panel.

- Clicking on the Information Manager icon in the Information Manager subpanel.

- Dragging and dropping an Information Library icon (shown in the File Manager window) on the Information Manager control in the Front Panel.

- Entering the `dtinfo` command from the Terminal window.

## To Open an Information Library

When you start the Information Manager, it opens one or more default information libraries. If the information library you want is not in the default set, you can have the Information Manager start and open the library by:

- Dragging the information library's icon from the File Manager window onto the Information Manager control in the Front panel.

- Double-clicking on the library's icon.

- Entering the `dtinfo` command from the Terminal window and specifying the library path for the `-l` option.

You can load an information library by dragging its icon onto the Book List window or the Reading window.

## To Exit the Information Manager

To exit the Information Manager:

- From the Book List window, choose Exit from the File menu.

- From the Reading window, choose Exit from the Browser menu.

You can also exit from either window by double-clicking on the Window menu button (in the upper left corner).

## To Use Information Manager Windows

When you start the Information Manager, it displays the Book List window, showing the information libraries on your system. The Book List window provides traditional access to the information you want to read in Information Manager. From the Book List you can open Reading windows that display the contents of books in an information library. To always see where you are in an information library, you can set the Book List to track your location. From the Book List, you can also print book sections.

When you double-click on the title of a section you want to read, the Information Manager opens a Reading window that displays the content of the selected section. From the Reading window, you can read text and access all other Information Manager functions. Specifically, you can view text and graphics, print, search, use bookmarks and notes, set preferences, and get Help.

## See Also

1. - IMBookListToTrack

   - IMDuplicatingWindows

   - IMUsingMultipleWindows

   - IMResizingReadingWindow

   - IMClosingReadingWindow

   - IMReadSequentially

## To Set the Book List to Track

To see quickly where you are in the hierarchy of the information library, you can set the Book List to track your location automatically.

With automatic tracking turned on, a finger icon in the Book List window points to the title of the section you are currently reading. As you move through the information library, the Book List is automatically updated to show your current location.

If the current section is subordinate to a section that is not expanded in the Book List, the finger icon is hollow and points to the title of the parent section.

To toggle automatic tracking, choose Auto Track from the Options menu on the Book List window. Automatic tracking is on when Auto Track has a check mark next to it.

Note that the tracking icon appears only when a Reading window is open.

## To Duplicate a Reading Window

To duplicate a Reading window, select New Window from the Browser menu. The Information Manager opens another Reading window with the same section displayed. In this second window, you can move to a location different from the location in the first window.

## To Use Multiple Windows

To hold the text of one Reading window while you continue reading through sections in another window, click on the pushpin in the tool bar. Clicking on the pushpin switches between the pinned and unpinned state.

If a Reading window is pinned, the Information Manager opens another Reading window for the next section you access. If a window is unpinned, the Information Manager updates the current window with the text of the new section.

When a window is pinned, the pushpin appears in the upright position with a check mark next to it.

You can also pin Search Results windows. When you pin a Search Results window, the Information Manager does not replace the results of the first search with the results of subsequent searches. Instead, new search results appear in separate Search Results windows.

To specify whether all new Reading windows will be pinned or unpinned by default, choose Preferences from the Options menu.

## To Resize a Reading Window

To change the size of a Reading window, use the mouse to drag and stretch the window borders or use the Maximize button in the upper-righthand corner of the window frame. The new window size remains in effect for the remainder of this Information Manager session or until you change it. When you resize a Reading window, the text flow adjusts automatically to the new window size.

To set the default size for the Reading window, choose Preferences for Browsing from the Options menu and set the new size for Browser Geometry.

## To Close a Reading Window

To close a reading window, choose Close from the Browser menu. When you close a Reading window, you do not exit the Information Manager.

To exit the Information Manager, see IMExitInfoManager.

## To Read a Book Sequentially

The traditional structure of books in the Information Manager provides a familiar way to move around in an information library. You can read books using the contents shown in the Book List window. You can also browse from section to section in sequential order.

To browse through a book sequentially, you click on the Previous Section and Next Section browse buttons (located in the tool bar) to move to earlier or later sections.

The Up arrow takes you to the previous section. If you are in the first section, this arrow is not selectable.

The Down arrow takes you to the next section. If you are in the last section, this arrow is not selectable.

To preview the next or previous section, place the pointer on the Previous Section or Next Section browse arrow. Then, click and hold the mouse button. The Information Manager displays the title of the next or previous section in the message area. If you don't want to go to the indicated section, move the pointer off the arrow before releasing the mouse button.

Once you are positioned in a section, you can move through the section by using the scroll bar or the Page-Up and Page-Down keys.

## To Use Locators

To display the locator for the book and section you are currently viewing, choose Show Locator from the Browser menu. The Information Manager displays the locator in the message area at the bottom of the window.

To return to a section whose locator you previously identified with Show Locator:

1. Choose Open Locator from the Go menu. The Information Manager displays the Open Locator dialog so you can specify the section's locator.

2. Specify the locator of the section you want to go to and click on OK.

## See Also

1. - IMOpenLocatorDialogBox

## To Follow Links

In the Information Manager, hypertext links appear as bold, underlined, and colored text. Links provide a quick way to jump to

- Other parts of the current section

- Other sections in the same book

- Other books in the information library

To follow a link in the Reading window, position the pointer on the link text and click. To follow a link in a list window (such as the Section History List), position the pointer on the link and double-click.

When you follow a link from an unpinned Reading window, the Information Manager replaces the current section with the new one. If the Reading window is pinned, the Information Manager opens a new Reading window to display the new section.

## See Also

1. - IMPreviewingLinks

## To Preview Links

From the Reading window, you can preview a link's destination before deciding whether to follow it. To see the title of the destination section:

1. Position the pointer on the link.

2. Press and hold down the left mouse button. The Information Manager displays the link’s destination in the message area at the bottom of the window.

3. To follow the link, release the mouse button. If you decide not to follow the link, move the pointer off the link before releasing the mouse button.

## To Retrace Your Steps

You may want to return to a section that you viewed earlier in your browser session. You can revisit sections by using either the Section History list or the history arrows.

## See Also

1. - IMUsingHistoryArrows

   - IMUsingSectionHistoryList

## To Use the Section History List

The Section History list includes each section visited from the most recent to the least recent. Although you may have visited a section more than once in a session, the Information Manager lists it only once.

To use the Section History list:

1. Choose History from the Go menu of the Reading window. The Information Manager displays the Section History list.

2. To move to a section in the list, double-click on the section title or highlight the section title and click on Display. If the Reading window is unpinned, the Information Manager replaces the current section with the new one. If the Reading window is pinned, the Information Manager opens another Reading window to display the new section.

To close the Section History list without going to a previousy viewed section, click on Close.

## To Use History Arrows

Use the Reading window’s history arrows to move through the sections you have read, in the order in which you read them.

You can perform the same functions by choosing Back and Forward from the Go menu.

If you visited the same section more than once in your browser session, the history arrows will do the same.

The left history arrow takes you back through the section list; the right history arrow takes you forward.

If you are positioned at the beginning or end of the section list, the left or right history arrow is not selectable, indicating that you cannot go any farther in that direction.

## To View Preceding Sections

To view a list of the preceding sections, click on the section title button, immediately above the viewing area.

The Information Manager displays the list of section titles.

The Information Manager displays an option menu showing the hierarchy in which the current section is located, including the book case and information library.

Except for the book case and information library items for which there are no corresponding sections in the information library, you can go directly to any listed section by clicking on its title.

If the Reading window is unpinned, the Information Manager replaces the current section with the new one. If the Reading window is pinned, the Information Manager opens another Reading window to display the new section.

To close the section list without moving to another section, click on the section title button again.

## To Navigate with the Graphical Map

To orient yourself to a book’s organization, you can display a graphical map of its sections. The map is a graphical tree that displays the titles of the book’s sections. The map makes it easier to see the overall organization of the book.

## See Also

1. - IMOpeningtheMap

   - IMPanningtheMap

   - IMGoingtoaSectionfromMap

   - IMUpdatingtheGraphicalMap

## To Open the Graphical Map

To display the map, click on the Graphical Map button on the Reading window's tool bar or choose Graphical Map from the Windows menu.

The Information Manager opens the graphical map, showing the title of the current section and the titles of the other sections in the book.

To close the map, click on the Close button on the Graphical Map.

## To Pan the Graphical Map

The graphical map contains a panner box in the upper left corner that you can use to select which part of the map to display.

To pan across a map:

1. Position the pointer on the panner box.

2. Press and hold the left mouse button.

3. Drag the mouse to display the part of the map you want to see. For example, move the panner box to the right to view titles that are hidden by the map's right boundary.

You can adjust the size of the entire graphical map by resizing the window.

## To Go to a Section from the Graphical Map

To view a section shown on the graphical map, click on the section's title. If the Reading window is unpinned, the Information Manager replaces the current section with the new one. If the Reading window is pinned, the Information Manager opens another Reading window to display the new section.

## To Update the Graphical Map

To update the graphical map to show your current location in a book, click on the Auto Update button at the upper right of the Graphical Map window.

If you want the graphical map to automatically reflect your location as you move through a book, choose Preferences for Map from the Options menu and set Auto Update to on.

## To Search Quickly

You may sometimes want to search quickly on a simple word or phrase, without using the full features available for complex queries. You perform quick searches using the quick search area at the bottom of the Reading window. You can enter search text manually or by highlighting existing text and then choosing the On Selection option from the Search menu. You can also paste text into the search field.

## See Also

1. - IMStartingaQuickSearch

   - IMSearchingOnSelection

## To Start a Quick Search

To start a search from the quick search field:

1. Place the pointer in the quick search field and delete the existing text, if any.

2. Type the search text. You can also paste text into the search field.

   When you place the pointer in the quick search field, the Search Scope button to the left of the field identifies the scope to be used for the search. If the indicated scope is the one you want to use, skip steps 3 and 4. For information on search scopes, see IMDefiningtheScopeofSearches.

3. Click on the search scope button. The Information Manager displays a list of available search scopes.

4. Click on the scope to use for the search.

5. Press the Return key to start the search.

To create more detailed search criteria, see IMDefiningDetailedSearches.

## To Search On Selection

To perform a quick search using highlighted text:

1. Highlight the text for which you want to perform the search. (Place the pointer at the beginning of the text. Hold down mouse button 1 and drag to the end of the text.)

   The highlighted text does not have to be in the Reading window. It can be in any window on your system.

2. Choose On Selection from the Search menu of the Reading window.

   The Information Manager displays the highlighted text in the quick search field and starts the search.

## To Define Detailed Searches

Detailed queries allow you to produce more precise search matches in your search results. To define a detailed query, use the Query Editor to:

- Specify the query prefix

- Define relationships in the query

You can also set the search scope from the Query Editor. For more information, see IMDefiningtheScopeofSearches.

## See Also

1. - IMEnteringaDetailedSearchQuery

   - IMSpecifyingtheQueryPrefix

   - IMDefiningRelationshipsinQuery

## To Enter a Detailed Search Query

To enter a detailed search query:

1. Open the Query Editor by choosing Query Editor from the Search menu in a Reading window, or by clicking on the Query Editor button in the Book list window’s tool bar. The Information Manager displays the Query Editor window.

2. Click the Prefix button. The Query Editor displays the Prefix list. Click the prefix to use for the query: Contains, Doesn’t Contain, Starts With, or Doesn’t Start With.

3. Type the first search term in the input field to the right of the Prefix button.

4. To include another term in the search, click the Connector button to the right of the input field. The Query Editor displays the Connector list. Select the connector to use for the query: Or or And. Repeat steps 2 through 4 until the query is complete.

5. Press the Return key or click the Search button to start the search. The Information Manager displays search matches in the Search Results window.

As you create your query, the Query Editor shows the query as defined thus far in the Query display area at the bottom of the window. The query definition shows how you would enter the query if you were typing it into a Quick Search field.

## To Specify the Query Prefix

To specify a query prefix:

1. Click the Prefix button. The Query Editor displays the Prefix list.

2. Click the prefix to use for your query:

   Contains

3. Finds sections that contain the search text.

Doesn’t Contain

- Finds sections that do not contain the search text.

Starts With

- Finds sections that contain words that start with the search text.

Doesn’t Start With

- Finds sections that do not contain words that start with the search text.

After you select the prefix, the Query Editor displays it on the Prefix button. You can now proceed to enter the rest of your query.

## To Define Relationships in the Query

The Query Editor allows you to include more than one word or phrase in a search. To specify a relationship between parts of a query, you use the Connector button (to right of the input field) to display the Connector list. From the Connector list, you can select the relationship you want. You can specify that both the current part of the query and the next part must occur, or that only one part must occur.

To define a relationship:

1. Specify the prefix and search text for the first part of the query.

2. Click the Connector button. The Query Editor displays the Connector list.

3. Click the connector for the relationship you want to define:

   Or

4. Finds sections that contain a match for the current part of the query OR the next part of the query, or both.

And

- Finds sections that contain a match for the current part of the query AND the next part of the query.

After you select a connector, the Query Editor displays the connector you chose on the Connector button and starts the next line of the query.

## To Define the Scope of Searches

Scopes provide a way of narrowing your searches. They help reduce the size of search results lists by restricting them to more meaningful matches. Specifically, you can use search scopes to limit the books that are included in a search and the components (such as titles or tables) that are searched.

The Information Manager provides scopes for searching the current section, all information libraries, or a single information library. These predefined search scopes include all types of information, including titles, body text, examples, indexes, tables and graphics. You can create custom search scopes to specify the books and types of information that you routinely include in searches.

## See Also

1. - IMSelectingaSearchScope

   - IMCreatingSearchScopes

## To Select a Search Scope

When you start a search, the default is to use the last scope you specified from that search area. The Reading window and the Query Editor maintain their own default search scopes.

For example, when you start a search from the Reading window, the Information Manager uses the search scope you used last. If you have not yet performed a search during this browser session, the Information Manager uses the current section as the scope for searches from the Reading window. All Libraries is used as the default scope for searches from the Query Editor.

You can select a different search scope by using the Search Scope button at the bottom of the Reading window. Or, you can use the Scope Name button in the Query Editor.

## See Also

1. - IMFromtheReadingWindow

   - IMFromtheQueryEditor

## To Select a Search Scope from the Reading Window

You can use the Search Scope button to identify which books are included in searches you start from the Quick Search field. To use a search scope other than the one shown:

1. Click the Search Scope button to the left of the Quick Search field. The Information Manager displays the Search Scope list. This list contains the predefined scopes and any scopes you have created and saved with the Scope Editor.

2. Select the search scope to use. The Information Manager replaces the previous scope name with the new scope name on the Search Scope button. The new scope remains in effect for the remainder of the session, until you change it.

## To Select a Search Scope from the Query Editor

You can use the Scope Name button to identify which books are to be included in searches you start with the Query Editor. To use a search scope other than the one displayed:

1. Click the Scope Name button. A list displays the names of the available search scopes. This list contains both predefined and created scopes.

2. From the Scope Name list, select the name of the scope to use.

## To Create Search Scopes

If you frequently search part of the information library for particular information, you might consider creating and saving a custom search scope. You create or change search scopes using the Scope Editor.

## See Also

1. - IMOpeningtheSearchScopeEditor

   - IMCreatingaNewSearchScope

   - IMChangingSearchScopes

   - IMCopyingSearchScopes

   - IMRemovingSearchScopes

## To Open the Search Scope Editor

To open the Scope Editor from the Query Editor, click the Scope Editor button at the bottom of the Query Editor window.

To open the Scope Editor from the Reading or Book List window, click the Scope Editor button in the lower right corner of the window, or choose Scope Editor from the Search menu.

## To Create a New Search Scope

The left side of the Scope Editor window contains a list of the books in the information library. You can expand or contract this list by clicking the right or down arrows that precede each book title.

The right side of the Scope Editor window contains a list of the book components that you can include in the scope. By default, the Information Manager includes all components in your search.

To create a new search scope:

1. Click on the New button.

2. Click on the names of the books and components to include in the scope.

3. Click on the Save button. The Information Manager opens the Save Scope window.

4. Type the name of the new scope in the input field and click on OK. The Information Manager displays the new scope name in the Scope Editor window.

To use the new scope in a query, you access it as you would any of the pre-defined scopes.

## See Also

1. - IMSaveScopeDialogBox

## To Change Search Scopes

To change an existing scope:

1. Click on the Scope Name button in the Scope Editor window. The Information Manager displays the scope list.

2. Select the scope you want to change. The name of the selected scope appears on the Scope Name button.

3. To change which books are included in the scope, highlight the titles of the books.

4. To change which components are included in the scope, highlight the names of the components.

5. Click on the Save button to save your changes.

6. When you are finished making changes, click on the Close button.

To restore the initial definition for the scope, click on the Reset button at the bottom of the window.

The Information Manager retains the scope you were previously using for searches as the current scope. If you made changes to the current scope, the Information Manager applies those changes on the next search made with the scope.

## To Copy Search Scopes

To copy a search scope:

1. Click on the Scope Name button in the Scope Editor window. The Information Manager displays the scope list.

2. Select the scope you want to copy. The name of the selected scope appears on the Scope Name button.

3. Click on the Copy button at the bottom of the window. The Information Manager displays the Save Scope window.

4. Type the name for the copy and click on OK to save it.

Note that the scope continues to exist under its old name. See IMRemovingSearchScopes for instructions on how to delete unwanted scopes.

## To Remove Search Scopes

To remove an existing search scope:

1. Click on the Scope Name button in the Scope Editor window. The Information Manager displays the scope list.

2. Select the scope you want to delete. The name of the selected scope appears on the Scope Name button.

3. Click on the Delete button at the bottom of the window. The Information Manager removes the scope, and displays the next search scope in the scope list.

## To View Search Results

After you perform a search, the Information Manager displays a list of the sections that contain search matches. This list appears in the Search Results window. From the Search Results window, you can go to any of the listed sections by clicking its section title.

Matches are listed in order of descending importance. The icon to the left of the book title indicates how often the search term appears in the given section.

If the Search Results list seems incomplete, too long, or otherwise in error, check to see that you used the appropriate search scope. Also, check your preference setting for the maximum number of search hits.

When performing multiple searches, it is a good idea to pin the first Search Results window. Then, when you perform another search, the new results will not replace the results of the first search. Instead, they will be displayed in a separate Search Results window.

## See Also

1. - IMBrowsingSearchHits

   - IMReviewingSearchResults

## To Browse Search Hits

You may want to view each search hit within a section that appears on your Search Results list. Search hits appear bold, underlined, and in a different color. The search hit you are currently positioned on also has a dotted rectangle around it.

To browse search hits within a section, use the Next Search and Previous Search buttons in the Reading window’s tool bar. (You can also choose Next Search and Previous Search from the Go menu.)

Next Search displays the next search hit. Previous Search displays the previuos search hit.

If you are at the last hit in the section, the Next Search button appears dimmed. If you are at the first hit in the section, the Previous Search button appears dimmed.

## To Review Search Results

If you did not pin the results of a previous search, you can still retrieve this list.

To review a previous Search Results list:

1. Choose Search History from the Search menu in any Reading window.

   The Information Manager displays the Search History window.

2. Double-click on the search for which you want to see the results.

   The Information Manager displays the Search Results window for the selected search.

You can retrieve search results only for searches performed in the current browser session.

## To Create Bookmarks

You can create a blank bookmark to mark your place, or you can create a bookmark with notes.

You can always edit an existing blank bookmark to add notes.

To create a blank bookmark:

1. Highlight the text or graphic that you want to mark. (Place the pointer at the beginning of the text. Hold down the left mouse button and drag to the end of the text.)

2. Choose Create Bookmark from the Marks menu.

   The Information Manager displays the bookmark icon in the left margin of the line containing the highlighted text. By default, the selected text is used as the bookmark name. For information on changing the bookmark name, see IMEditingBookmarks.

To create a bookmark with notes:

1. Highlight the text or graphic that you want to mark.

2. Choose Create Note from the Marks menu.

   The Information Manager displays the Bookmark Editor.

3. Type your text in the Notes field.

4. Click on OK to save the note and close the Bookmark Editor.

You can also add notes to an existing blank bookmark. See Editing Bookmarks for more information.

## To List Bookmarks

To view a list of all of your bookmarks, choose Marks List from the Book List Windows menu. The Information Manager displays the User Marks List window, which lists both your blank and annotated bookmarks.

To display the section that a bookmark appears in, double-click on the bookmark name.

## To View Bookmarks and Notes

To view an existing bookmark and its notes, double-click on the bookmark’s icon in the Reading window. The Information Manager opens the Bookmark Editor window. From the Bookmark Editor, you can also edit the bookmark name and notes.

If more than one bookmark appears on a line, the Information Manager represents them with an icon that looks like multiple bookmarks. To see a list of the bookmarks for a line, double-click on the multiple bookmark icon. You can then select the bookmark to view from the Edit Mark list.

## To Edit Bookmarks

To edit or add notes to a bookmark:

1. Click on the bookmark you want to edit.

2. Choose Edit Selection from the Marks menu.

   The Information Manager opens the Bookmark Editor, which displays the current bookmark name and any associated notes.

3. Type your changes to the bookmark name or the notes.

4. When you finish making changes, click on OK.

As a shortcut, you can open the Bookmark Editor by double-clicking on the bookmark icon.

## To Move Bookmarks

You can move a bookmark from its current location to another location in the same reading window. To move a bookmark:

1. Click on the icon of the bookmark you want to move.

2. Highlight text on the line to which you want to move the bookmark.

3. Choose Move Selection from the Marks menu.

## To Delete Bookmarks and Notes

To delete a bookmark:

1. Click on the icon for the bookmark you want to delete.

2. Choose Delete Selection from the Marks menu.

   The Information Manager removes the selected bookmark from the book margin.

## To Detach Graphics

To detach a graphic from a book:

1. Choose Detach Graphic from the Options menu. The Information Manager displays a cross-hair cursor.

2. Using the mouse pointer, click on the graphic to be detached. (To cancel the operation, click anywhere outside of the graphic.)

You can also detach a graphic by placing the pointer on the graphic and clicking the right mouse button. From the popop menu, choose Detach Graphic.

If a graphic is selected, the Information Manager displays it in a separate window. In the Reading window, a Detached Graphic icon appears in place of the graphic.

A detached graphic remains in a separate window until you reattach it, close the detached graphic window, or end the browser session. This means that during a session, you can close the section in which the graphic appeared while continuing to display the graphic in a separate window.

## To Resize the Graphic Window

To change the size of a detached graphic window, use the mouse to drag and stretch the window borders or use the Maximize button in the upper-righthand corner of the window frame.

When you reduce the size of a detached graphic window, the Information Manager displays a panner in one corner of the window. To see hidden parts of the graphic after reducing the window size, move the panner to uncover the sections you want to see.

To relocate the panner to another corner of the window or to remove it entirely, select the option you prefer from the Panner menu.

## To Resize Detached Graphics

To specify how a scaleable graphic looks in the Detached Graphic window, use the options in the view menu.

The options are inactive for nonscaleable graphics.

The Detached Graphic window View menu provides the following options for specifying how a scaleable graphic looks in the Detached Graphic window:

Fit to Window

- Size the graphic to fit within the borders of the Detached Graphic window.

Fit to Graphic

- Size the Detached Graphic window to match the current size of the graphic.

Scaling Percentages

- Increase or decrease the size of the graphic by some percentage relative to its initial size.

Custom

- Specify a scaling percentage for the current graphic.

## To Find a Graphic’s Original Section

From a Detached Graphic window, you can open the section from which the graphic was detached. To do this, choose Display Section from the Detached Graphic window’s File menu. The Information Manager opens the window from which you detached the graphic and brings it to the top of your other windows.

## To Reattach a Detached Graphic

You can replace a graphic in the book from which you detached it by using any of the following methods:

- Choose Attach from the Detached Graphic window’s File menu.

- Choose Close from the Detached Graphic window’s File menu.

- Double-click the Window menu button (upper-left corner of the Detached Graphic window).

- Place the pointer on the graphic and click the right mouse button. From the popop menu, choose Attach Graphic.

The Information Manager closes the Detached Graphic window and replaces the graphic in the book, whether the book is currently open or not.

## To Print an Individual Section

To quick print the section you are currently reading, click on the Print button or choose Print from the Browser menu. The Information Manager prints the section without displaying the Print dialog box.

To print the current section using the Print dialog box:

1. Choose Print... from the Browser menu. The Information Manager displays the Print dialog box with the section you are currently reading selected.

2. In the What to Print area, make sure the Sections radio button is selected.

3. To print the section to a file, click on the Print to File radio button. Type the path name for the file in the input area or click on the Select File... button to browse for the path and file name.

   To print the section directly to a printer, make sure the Print to Printer radio button is selected.

   For more information, see IMSpecifyingWheretoPrint.

4. Click Print to print the selected section.

## To Print Multiple Sections

You can print multiple sections from either the Reading window or the Book List window.

To print from the Reading window:

1. Choose Print... from the Browser menu. The Information Manager displays the Print dialog box.

2. In the What to Print area of the Print dialog, click the Hierarchy radio button. This instructs the Information Manager to print the current section and all its subordinate sections.

   For more information, see IMSpecifyingWhattoPrint.

3. To print the sections to a file, click on the Print to File radio button. Type the path name for the file in the input area or click on the Seclect File button to browse for the path and file name.

   To print the sections directly to a printer, click on the Print to Printer radio button.

   For more information, see IMSpecifyingWheretoPrint.

4. Click on Print to print the selected sections.

To print from the Book List window:

1. In the Book List window, hold down the Control key and click on the names of the sections to print.

   To select a range of contiguous sections, hold down the Shift key while dragging the pointer over the section names.

   To deselect a section, hold down the Control key and click on the section’s name.

2. Choose Print... from the File menu. The Information Manager displays the Print dialog box.

3. In the What to Print area of the Print dialog, click the Sections radio button.

   You cannot click the Hierarchy radio button with multiple sections selected from the Book List.

   For more information, see IMSpecifyingWhattoPrint.

4. To print the sections to a file, click on the Print to File radio button. Type the path name for the file in the input area or click on the Select File... button to browse for the path and file name.

   To print the sections directly to a printer, click on the Print to Printer radio button.

   For more information, see IMSpecifyingWheretoPrint.

5. Click on Print to print the selected sections.

To quick print multiple sections from the Book List window (that is, without using the Print dialog box):

1. Select the sections to print, as described above.

2. Click on the Print button or choose Print from the File menu. The Information Manager prints the section without displaying the Print dialog box.

## To Specify What to Print

To specify that you want to print a single section or several noncontiguous sections (available when initiating the print feature through the Book List), click on the Sections radio button.

To print a section and its subordinate sections, click on the Hierarchy radio button.

When you click on Hierarchy, the Number of Sections area of the Print dialog changes to indicate how many sections are included in that hierarchy.

## To Specify Where to Print

You can send selected sections or books directly to a printer, or you can save the sections in a PostScript file for later printing.

To print directly to a printer:

1. Click on the Print to Printer radio button.

   The Printer Name input area contains the X Printer Specifier of the printer to be used for the print job. The X Printer Specifier is an identifier that uniquely identifies an X Printer. The format of this specifier is:

       printerName@host:display.screen

   The .screen portion is optional.

2. Use the printer whose name is displayed, or select a different printer by clicking on the More Printers button and using the printer selection dialog.

To print to a file:

1. Click on the Print To File radio button.

2. Type the name of the file to receive the PostScript output. You can also select the directory and file by clicking on the Select File button and using the file selection dialog.

## To Set Browsing Preferences

1. Choose Preferences from the Options menu of any Reading window. The Information Manager opens the Preferences window.

2. Select Browsing from the Preferences for pull-down list.

You can change the following default window behaviors for the browser:

- Browser Geometry

- Font Scale

- Pin Window State

## See Also

1. - IMBrowserGeometry

   - IMFontScale

   - IMPinWindowState

   - IMPreferencesForBrowsing

## To Set Browser Geometry

To change the default Reading window size:

1. Using the window manager’s sizing feature, set a window to the size you want to use as the default.

2. Click on the box to the right of the Browser Geometry field. The Information Manager displays a message about how to set the default size.

3. Click inside the window that is the size you want as the default for the Reading window. The Information Manager inserts the window coordinates in the Browser Geometry field.

4. Click on OK to apply the change and close the Preferences window. New Reading windows will be the size you specified.

When you change the default size for the Reading window, existing Reading windows are not resized.

## To Set the Font Scale

To increase the font size for text displayed in the Reading window, click on the up arrow next to Font Scale. To decrease the font size, click on the down arrow.

Click on OK to apply the change and close the Preferences window. The Information Manager changes the text in all currently displayed sections to the new font size. All new Reading windows that you open will also display this new font size.

Changing font size can affect the section’s word wrap. To see the effects of changing the font scale, without closing the Preferences window, click on Apply.

## To Set the Default Pin Window State

You can change whether Reading windows automatically open pinned or unpinned. By default, the Information Manager does not automatically pin Reading windows. However, if a Reading window is unpinned, its contents are replaced whenever you go to another section.

If you frequently pin reading windows so that you can open multiple sections in different windows simultaneously, set preferences so that reading windows open automatically pinned. To do this, click on the Pin Window check box, then click on Apply.

## To Set Map Preferences

1. Choose Preferences from the Options menu of any Reading window. The Information Manager opens the Preferences window.

2. Select Map from the Preferences for pull-down list.

You can change the following default attributes of the graphical map:

- Map Geometry

- Automatic Updating

## See Also

1. - IMMapGeometry

   - IMAutomaticUpdating

   - IMPreferencesForMap

## To Set Map Geometry

You can increase or decrease the size of the graphical map by changing the value in the Map Geometry field. The default size is 520x350 pixels.

To change the size:

1. Click on the box to the right of the Map Geometry field. The browser displays a message about how to set the default size.

2. Click on the window that is the size you want as the default for the graphical map. The Information Manager inserts the coordinates in the Map Geometry field.

3. Click on OK to apply the change and close the Preferences window.

   The next time you start the Information Manager, the graphical map’s default size will reflect your change.

## To Set Automatic Updating for the Graphical Map

You can specify whether the Information Manager automatically updates the graphical map to the section you are reading in the active reading window.

To have the Information Manager automatically update the graphical map:

1. Toggle the Auto Update button to the setting you prefer.

2. Click on Apply.

## To Set History Lists

1. Choose Preferences from the Options menu of any Reading window. The Information Manager opens the Preferences window.

2. Select History from the Preferences for pull-down list.

You may find that you never use most entries returned in Section History and Search History lists and prefer to limit the length of these lists. You can change the maximum number of sections included in:

- Section History List

- Search History List

## See Also

1. - IMSetSectionHistoryList

   - IMSetSearchHistoryList

   - IMPreferencesForHistory

## To Set the Size for the Section History List

You can change the maximum number of section titles that the Information Manager maintains in the Section History list. The default is 100 sections.

To change the maximum number of sections in the Section History list, click on the up arrow to increase the number or the down arrow to reduce it.

Click on OK to apply the change and close the Preferences window. The Information Manager restricts the Section History list to the number of sections you have specified.

## To Set the Size for the Search History List

You can change the maximum number of section titles that the Information Manager maintains in the Search History list. The default is 50 sections.

To change the maximum number of sections in the Search History list, click on the up arrow to increase the number or the down arrow to reduce it.

Click on OK to apply the change and close the Preferences window. The Information Manager restricts the Search History list to the number of sections you have specified.

## To Change Search Preferences

1. Choose Preferences from the Options menu of any Reading window. The Information Manager opens the Preferences window.

2. Select Searching from the Preferences for pull-down list.

You can set the following search preferences:

- Maximum Search Hits

- Auto Display First Hit

## See Also

1. - IMSetMaximumSearchHits

   - IMSetAutoDisplayFirstHit

   - IMPreferencesForSearch

## To Set the Maximum Number of Search Hits

You may find that search hit lists return too many entries. To limit the length of these lists, you can change the maximum number of section titles displayed in the Search Results list. The default is 50 sections.

To change the maximum number of sections in the Search Results list, click on the up arrow to increase the number or the down arrow to reduce it.

Click OK to apply the change and close the Preferences window. The Information Manager restricts the Search Results list to the number of sections you have specified.

## To Set Auto Display First Hit

To automatically display the first section containing significant search hits, use the Preferences window to set the Auto Display First Hit feature. When you click on the Auto Display First Hit button, the Information Manager toggles the feature On and Off. Click on OK to apply the change and close the Preferences window.