Entering Data

The Korganizer Handbook
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# Chapter 4. Entering Data

# 4.1. Events

Events are future appointments, like business meetings, personal anniversaries and cinema visits. Events can also take several days, like holidays.

Entering new event is very easy. Just click on Actions->New Event. A window with General, Attendees, and Recurrence tabs appears.

If you wish you can use a different way to start a new event:

1. Use Date Navigator to go to the event date.

2. Use the View toolbar to choose the desired view icon (or select the desired view from the View menu). Since your event starts at a particular time, you should choose a view that displays hours of the day. You may choose Day View, Work Week View or Week View (the Month view is more suitable for To-Do tasks, described below).

3. In the main panel, double-click on the time and date when your event starts.

4. A window with General, Attendees and Recurrence tabs appears. Enter your data as described below.

## 4.1.1. General tab

This is a thorough description of the individual event window fields and widgets. Not all fields have to be filled in; some can be left empty. Read the Required fields section for detailed information. And if you prefer to learn by example, there's one in the Entering event section.

Owner:

  Please note that your name is displayed above the Summary field. This means that the task is owned by you. While initially this name is the same as Full Name (specified in KDE Control Center, in Personalisation->E-mail), you can change it in Settings->Preferences->Personal->Your name.

Summary:

  Enter short description of the task into the Summary field.

Start Date and End Date

  The Korganizer suggested Start and End dates of your event. Events are expected to start and end on the same date. Change these dates as desired. Enter the dates directly or use the Calendar Widget. Choose time from half-hour intervals, or enter the desired time directly into the time fields.

No time associated

  Check the No time associated if your event is not scheduled on an exact time.

  | Most events are scheduled to an exact time. If your event does not need specific time, perhaps it belongs to To-Do tasks

Start Time and End Time

  These fields only appear if the No time associated checkbox is not checked. Change the suggested times as desired. Enter the times directly or use the menu to choose time from half-hour intervals.

Recurring event

  Check the Recurring event checkbox if this event happens regularly. You can later specify the exact schedule in the Recurrence tab window.

Reminder

  Check the Reminder checkbox if Korganizer should remind you about an event. Korganizer can also run specific program at that time.

  | Make sure, however, that you have sufficient rights to run that program; if you do not, the program will not run.

  Choose how many minutes, hours or days before the event you want to be reminded. Click on the Note symbol to choose the alarm sound. Click on the Running Man icon to browse to a program that should run at the alarm time.

Show Time As:

  The duration of the event may be shown as Busy or Free in your schedule. Choose it from the Show Time As menu.

Private

  Check the Private box to keep the event private. Currently, this checkbox has no real effect. However, when group scheduling features of Korganizer are completed, private tasks will only be visible to you. The checkbox may also have an effect when the calendar file is loaded in another calendar understanding the vCalendar format.

Details:

  Enter a long description of the event in the large rectangle. You can write as many details as you wish here. For example, If the event is, say, planned general repair of your car, you can list all items that need repairing. Later on you can print this list and hand it over to the serviceman. If the event is shopping, you should list the goods that you need to buy. Print the event and take it to the shop with you.

Categories

  You can assign several categories to the event. Get more information in the Categories description.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, Ok, Apply and Cancel.

## 4.1.2. Attendees tab

Some tasks may require more people. You can list those people here. Get more information in the Attendees section of the Windows reference.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, Ok, Apply and Cancel.

## 4.1.3. Recurrence tab

Some events take place regularly. You can specify exact scheduling here.

| Make sure that the Recurring Event checkbox in General tab window is checked. If it is not, you will see a message "This event does not reccur" in the middle of the Recurrence tab window.

The Recurrence tab window is divided into four groups: Event Time, Recurrence Rule, Recurrence Range, and Exceptions.

### 4.1.3.1. Event Time

This is just a copy of the General tab window time specification. Changes that you make here will be displayed in the General tab window and vice versa. Note the automatically calculated duration time to the right.

### 4.1.3.2. Recurrence Rule

Choose if you want to repeat this event daily, weekly, monthly or yearly. More detailed options are as follows:

Daily

  Specify whether the event occurs every day (1), every other day (2) and so on.

Weekly

  Specify whether the event occurs every week (1), every other week (2) and so on. Also specify the days (Sunday ... Monday) on which the event occurs.

Monthly

  You can either have the event occur on the same day of the month, or in a specific week on a specific day of the week. You need to choose between these two possibilities. By default, Korganizer assumes you want to repeat on the same calendar day of the month (for instance the 15th). You can also adjust the period, so you can repeat monthly, tri-monthly and so on.

Yearly

  This is similar to Monthly. You need to choose whether or not you are indicating a calendar day of the year (i.e., the 250th day of the year) - "Recur on this day", or this day of the month in a particular month of the year - "Recur in the month of" . By default, Korganizer assumes you mean the actual day of the year. You can adjust the period to reflect events that occur bi-annually, every four years, and so on.

### 4.1.3.3. Recurrence Range

By default, events which repeat will do so forever; there is no "end" to the repetition. This may or may not be desirable, so you are provided with two ways of terminating the repetition: either by giving an ending date, or by specifying a total number of recurrences. In this area, you can choose the method that is suitable for this event.

### 4.1.3.4. Exceptions

You may have a very nice recurrence rule set up, but realize that there are a few exceptions. If you set up your college class schedule for instance, you may want to make exceptions for holidays and the like. In this area, you can add, change, and delete dates from the list of exceptions (i.e. times when even if the recurrence rule matches, the event will not be scheduled). Pick a date with the date selector, and press Add to include it. For removing dates, highlight them in the box on the right side, and then click Delete.

When you want to confirm, call off or revert the entered data, choose among the Action Buttons, Ok, Apply and Cancel.

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