# The Menu Items/Tool Bars

## Introduction to Menu Bars and Tool Bars

The key to getting the most out of &kword;, is found in the menu bars and the toolbars.

The menu bar is organized into groups of functions (⪚ file functions, table functions, &etc;). Below each of these groups, is a submenu of actions. Some of these submenus will have sub menus of their own.

The tool bars are also organized into groups. Each toolbar consists of a set of buttons. Each button performs a specific function. The toolbars are designed to act as shortcuts for more commonly used functions.

The first part of this section of the manual discusses the manipulation of &kword;'s toolbars to suit your needs.

The second part of this section, takes a detailed look at each menubar function, and each standard toolbar button, and provides you with a brief summary of its action. Most of these menubar functions and tool bar buttons also provide you with a link to more detailed information located elsewhere in the &kword; Handbook.

## Hiding, Changing, and Moving Tool Bars

&kword; offers the user great flexibility when it comes to toolbars. This first section will show you some of the many options you have for relocating, reformatting and removing toolbars from your desktop.

### Hiding and Flattening Tool Bars

When you start &kword; for the first time, all the several toolbars are visible. If you don't think you will need a toolbar, and want to reclaim that desktop space, you have two options. You can hide the toolbars or you can temporarily flatten the toolbars.

#### Flattening Toolbars

Each toolbar has a striped area to the left (or on top) of the toolbar buttons. By clicking on this area, the toolbar will be minimized (flattened).

Once a toolbar is flat, this striped area moves up near the menubar.

Clicking on this area will restore the toolbar to its original size.

Alternatively place the mouse pointer over on the toolbar you want to flatten, and click with the &RMB;.

A small menu will appear at the mouse pointer. Select Flat.

To restore this menu to its original size and position, place the mouse pointer over the stripped area near the menubar, and click with the &LMB;.

#### Hiding/Restoring Toolbars

If you want to eliminate the toolbar entirely from the window, you should hide the toolbar.

To hide a toolbar, Select Settings from the menubar. This will bring up a submenu. All of the toolbars are listed. Simply select the toolbar you want to hide or restore.

### Moving Toolbars around

Toolbars can be located on the screen in 4 places.

1. Top

2. Bottom

3. Left

4. Right

Top, Bottom, Left and Right refer to the edges of the &kword; screen.

By locating a tool bar in the Bottom position, for example, you move the toolbar into a horizontal position below the Document Area, and along the bottom of the &kword; window. By locating a tool bar in the Left position,however, you move the toolbar into a vertical position to the left of the Document Area, and along the left edge of the &kword; window.

Multiple toolbars can be located at each of these points in the screen. (You could, for instance, move all the toolbars to the top of the screen). &kword; will shuffle toolbars around, to fit in the most compact way at that location.

There are two ways to move any toolbar.

- Click on the striped area of the toolbar with the &LMB; and hold the button down. Drag the toolbar to the desired location. You will see a rectangular shape indicating the position and orientation of the toolbar. When at the desired location, release the &LMB; and the toolbar will be inserted there.

  or

- Click on the toolbar with the &RMB;. A sub-menu will appear. Select Orientation. Another small submenu will appear. Select Top, Bottom, Left, or Right.

### Changing the look of your toolbars

Toolbars can have their buttons displayed different ways. Below are examples of the four options for the File toolbar.

Icons Only |
Text Only |
Text Aside Icons |
Text Under Icons |

To change the appearance of a toolbar, place the cursor over on the toolbar you want to change, and click with the &RMB;.

A small menu will appear at the mouse cursor. Select Text position. This will open a submenu, select your preference from the list.

#### Changing Icon Size

You can also select the size of the icons by clicking on the toolbar with the &RMB;. A small submenu will appear. Select Icon Size and then your preferred icon size.

Setting the look of one toolbar does not alter the look of another toolbar.

## Basic Menu Bar

The Menubar contains all commands available to &kword;. It is divided into 10 general categories.

### File Menu

By clicking on the File menu, you can begin new documents, load previously edited documents, print your documents, close the current document (so you can load another document), or quit &kword; entirely.

&Ctrl;N File New

  Allows you to open new files for editing. For Step by Step instructions see Beginning a New Document.

  Typing &Ctrl;N or clicking is equivalent to using the menubar.

&Ctrl;O File Open

  For opening previously created &kword; files. For Step by Step instructions see Retrieving a Saved Document.

  Typing &Ctrl;O or clicking is equivalent to using the menubar.

File Open Recent

  For opening the most recently edited files. Once you have clicked on this option, a list of recently edited files will appear. Select the file you want and &kword; will open the file.

&Ctrl;S File Save

  Saves your current file to disk. If you have not saved the file yet, you will be prompted for a filename. For more details, see Saving a Document.

  Typing &Ctrl;S or clicking is equivalent to using the menubar.

File Save As...

  Allows you to save your file under another name or another format. For more details, see Saving a Document.

File Create Template from Document

  Allows you to save your file as a template, to use as a starting point for future documents. For more details, see Creating a new template.

File Statistics...

  Opens a window that counts the sentences, words, characters and syllables in your document.

  The number of sentences is not always absolutely correct, as &kword; has to guess if a dot really starts a new sentence or not. The number of syllables is estimated, &kword; therefore assumes that the text is written in English.

  The Flesch reading ease score is a number between 0 and 100 which estimates how readable a text is. The higher the number, the easier the text can be read. Text with a score of 70-80 have a fairly good readability.

  The Flesch formula uses the number of words per sentences and the number of syllables per word. It assumes that the use of short words and short sentences increases the readability of a text. It says nothing about grammar or meaning. As both the number of sentences and the number of syllables is estimated, the result is not absolutely precise. The text should be at least 200 words long, if it isn't the score will be marked as approximated.

  The Flesch score is defined for English text only, but the basic idea should work for many other languages, too.

  Click OK to dismiss the window.

&Ctrl;P File Print...

  Print the file. For an overview of printing options see Printing a Document.

  Typing &Ctrl;P or clicking are equivalent to using the menubar.

File Print Preview...

  Print the file, but sends the output to your postscript viewer, for your confirmation before sending it to the printer. The operation of your postscript viewer will vary depending on which viewer you use. Refer to the help files for your viewer for help.

  Clicking is equivalent to using the menubar.

File Document Information...

  Opens a window that lets you enter information related to the document (such as author's name, address, phone numbers, document abstract, &etc;). This information is saved with the document for later classification.

  For more information, see Document Information.

File Send File...

  Launches your e-mail client so you can send the current file as an attachment. The file must have been saved once before this option can be selected.

&Ctrl;W File Close

  Close the file you are currently working on. If you have not saved your most recent changes, you will be prompted.

  Typing &Ctrl;W is equivalent to using the menubar.

&Ctrl;Q File Quit

  Quits &kword;

  Typing &Ctrl;Q is equivalent to using the menubar.

### Edit Menu

By clicking on the Edit menu, you can cut/copy/paste text, undo or redo edits and perform searches and text replacement.

&Ctrl;Z Edit Undo

  Reverses the last action you performed. Not all actions can be reversed. If you are not able to Undo the last action, the Undo option will be replaced with No Undo Possible. For a more thourough discussion of Undo/Redo, click here.

  Typing &Ctrl;Z or clicking is equivalent to using the menubar.

&Ctrl;&Shift; Z Edit Redo

  Reverses the last Undo performed. If the Redo option is unavailable, the Toolbar will replace Redo with No Redo Possible. For a more thourough discussion of Undo/Redo, click here.

  Typing &Ctrl;&Shift; Z or clicking is equivalent to using the menubar.

&Ctrl;X Edit Cut

  Deletes the highlighted text from the document, and places a copy in the clipboard. For a more complete directions on cutting and pasting, and a full description of the clipboard, click here.

  Typing &Ctrl;X or clicking is equivalent to using the menubar.

&Ctrl;C Edit Copy

  Places a copy of the highlighted text in the clipboard, without changing the text in the document. For a more complete directions on cutting and pasting, and a full description of the clipboard, click here.

  Typing &Ctrl;C or clicking is equivalent to using the menubar.

&Ctrl;V Edit Paste

  Inserts a copy of the clipboard into the current cursor position. If there is highlighted text, &kword; replaces replaces all highlighted text with the contents of the clipboard. The clipboard is not altered. For a more complete directions on cutting and pasting, and a full description of the clipboard, click here.

  Typing &Ctrl;V or clicking is equivalent to using the menubar.

&Ctrl;A Edit Select All

  Immediately highlights all text of the current frameset.

  Typing &Ctrl;A is equivalent to using the menubar.

&Ctrl;F Edit Find

  Allows you to search for a series of characters. The find features of &kword; are covered in more detail under Searching for Text.

  Typing &Ctrl;F or clicking is equivalent to using the menubar.

&Ctrl;R Edit Replace

  Allows you to replace one or more characters with another set of characters. The find and replace features of &kword; are covered in more detail under Replacing Text.

  Typing &Ctrl;R is equivalent to using the menubar.

### View Menu

View New View

  This will create a new view of your document. For more information on views, refer to the section entitled Using Multiple Views.

View Close All Views

  This will close all views including the current view. This will also quit &kword;. For more information on views, refer to the section entitled Using Multiple Views.

View Split View

  This will split the current view. The orientation of the split is determined by the Splitter Orientation. For more information on views, refer to the section entitled Using Multiple Views.

View Remove View

  This will close the current view. For more information on views, refer to the section entitled Using Multiple Views.

View Splitter Orientation

  This determines whether split views are oriented horizontally or vertically. Click on this option, and you are presented with a submenu with 2 options: Vertical and Horizontal. For more information on views, refer to the section entitled Using Multiple Views.

View Page Mode

  When this option is selected, &kword; will show you how your page looks in a WYSIWYG environment. This is the standard view for editing your document.

  Compare this with Preview Mode and Text Mode.

View Preview Mode

  This changes &kword; from a single page view, to a multiple page view suitable for evaluating document flow and formatting.

  The number of pages shown in preview mode can be adjusted.

View Text Mode

  When this option is selected, &kword; will only show the text of your document..

View Formatting Characters

  Clicking on this option toggles the display of formatting characters. Selecting this option will display non-printable characters (spaces, character returns, and tab stops). Selecting this option again will turn the display of these characters off.

  Which formatting characters are visible can be configured in the KWord configuration dialog.

View Frame Borders

  Clicking on this option toggles the display of the borders to frames. Normally, &kword; draws a gray line around each frame, so you can see the borders of the frames. If you want this option turned off, you can select this option. Selecting this option again will turn the borders back on.

View Show Doc Structure

  Clicking on this option toggles the display of the document structure window. For more information, refer to the section entitled Document Structure.

View Show Rulers

  Selecting this option will toggle the rulers off. Selecting this option again will turn rulers on. A checkmark before the menu entry will show you the current status of this option. More information on rulers can be found under Using rulers.

View Zoom

  Selecting this option will let you increase or decrease the page magnification. Selecting a zoom value larger than 100 percent causes the text and pictures to appear larger. Selecting a zoom value smaller than 100 percent will cause the text and pictures to appear smaller.

  The zoom value does not affect the final output of the text or pictures. This option is intended to help you edit and layout your documents.

### Insert Menu

&Alt; &Shift; C Insert Special Character

  Opens a dialog box which allows you to select characters not found on the keyboard.

  Typing &Alt; &Shift; C is equivalent to using the menubar.

&Ctrl;Return Insert Hard Frame Break

  This will enter a special character which will force text into the next connected text frame. More information can be found at Hard Frame Breaks located in the Working with Frames section.

  Typing &Ctrl;Return is equivalent to using the menubar.

Insert Footnote...

  This will insert a footnote at the current cursor position. More detailed information can be found in Footnotes.

Insert Table of Contents

  This will insert or update a table of contents at the current cursor position. More detailed information can be found in Table of Contents.

Insert Variable

  Selecting this option will allow you to insert page numbers, date, time, author information, &etc; You can find specific information about page numbers here. More information about Date and Times can be found under Inserting the Date and Time. More information on other variables can be found in Document Variables.

Insert Expression

  Selecting this option will allow you to insert common phrases. The phrases are organized into categories. For information on using and adding expressions refer to the section entitled Expressions.

Insert Link...

  Allows you to connect text to an external web page, email address or files For more information refer to the section entitled Document Links.

Insert Comment...

  Allows you to add comments to selected text. For more information refer to the section entitled Document Comments.

Insert File...

  Allows you to insert another &kword; file within the document. For more information refer to the section entitled Inserting Files.

Insert Add Bookmark...

  Allows you to mark your place in the document for easy retrieval. For more information refer to the section entitled Document Bookmarks.

F2 Insert Text Frame

  To create a new text frame. After selecting this option, your cursor will change to cross hairs. chose the location of one corner of your new text frame. Click on the left mouse button and hold the button down. Drag the mouse, until you have the desired text frame. When you have the correct shape and size, release the mouse button. &kword; will now bring up a dialog box with options to connect this text frame to other frames in your document. For more information on this subject, see Working with Frames.

  Typing F2 or clicking is equivalent to using the menubar.

F3 Insert Picture...

  This option will let you create a new frame, and automatically insert a picture from a file into the new frame. After selecting this menu item or toolbar button, a dialog box will be opened, so you may select the picture file from your system. (For help with this dialog box, please see Inserting Graphics.) Once you have selected the file you want, click on the OK button. &kword; will close the dialog box, and your cursor will change to cross hairs. Locate the cursor on the page where you would like to locate one corner of your picture. Click and hold the &RMB;, then drag the mouse. This will create a border which represents the final size of the picture in your document. When you are happy with the size of the picture, release the mouse button and the picture will be inserted in your new frame.

  Typing F3 or clicking is equivalent to using the menubar.

Insert Formula

  Insert a formula into the document. More information on formulas in &kword; can be found here.

  Typing F4 or clicking are is equivalent to using the menubar.

Insert Table...

  This will allow you to create a table in the current cursor location. For more information, please see the section entitled Tables.

  Typing F5 or clicking are is equivalent to using the menubar.

Insert Object Frame

  Creates a new frame, and opens a dialog box listing each of the &koffice; applications. This will allow you to insert any data into your &kword; document.

  Clicking is equivalent to using the menubar.

Insert Scan Image...

  Allows you to access your scanner for inserting data into your document.

### Format Menu

Format Default Format

  Automatically changes all formating back to the default settings for the selected text.

  The default format can be set with the Document Configuration options.

&Alt;&Ctrl;F Format Font...

  Allows you to change the formatting characteristics of the selected text. For more details, go to Formating Characters

  Typing &Alt;&Ctrl;F is equivalent to using the menubar.

&Alt;&Ctrl;P Format Paragraph...

  To change the indenting, spacing between paragraphs, text flow, tab stops, numbering and borders. For more details, go to Formating Paragraphs.

  Typing &Alt;&Ctrl;P is equivalent to using the menubar.

Format Page...

  Use this to alter the properties of the printed page, including size, headers and footers. For more details, go to Formating the Page

&Alt;&Ctrl;S Format Style Manager...

  Opens a dialog to allow you to format, add and delete styles. For more information go to Styles

  Typing &Alt;&Ctrl;S is equivalent to using the menubar.

Format Import Style...

  Allows you to import a style. For more information go to Styles

Format Create Style From Selection

  Uses the currently selected text to create a new style.

  For more information go to Styles

Format Style

  Allows you to select a style for the selected text. Selecting this option shows a submenu listing all available paragraphs styles. Select the correct style and the paragraph style will be changed.

  For more information go to Styles

Format Footnote...

  Allows you to change the look of your footnotes. For more information see Footnotes.

Format Formula

  Allows you to format the selected formula. For more information go to Formulas

Format Show Header

  Selecting this option will toggle headers on. Selecting this option again will turn headers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

Format Show Footer

  Selecting this option will toggle footers on. Selecting this option again will turn footers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

### Frames Menu

Frames Frame/Frameset...

  Allows you to configure basic formating options for the frameset. More information on this subject can be found in Setting properties for frames.

Frames Delete Frame

  This will allow you to delete the entire frame, and all of the text and objects contained within the frame.

&Ctrl;&Shift;R Frames Raise Frame

  This will allow you to raise the frame up one level. For more information see the section entitled Raise and Lower frames.

  Typing &Ctrl;&Shift;R is equivalent to using the menubar.

&Ctrl;&Shift;L Frames Lower Frame

  This will allow you to lower the frame down one level. For more information see the section entitled Raise and Lower frames.

  Typing &Ctrl;&Shift;L is equivalent to using the menubar.

Frames Bring to Front

  This raises the currently selected frame to the top of all overlapping frames. For more information see the section entitled Raise and Lower frames.

Frames Send to Back

  This lowers the currently selected frame to the bottom of all overlapping frames. For more information see the section entitled Raise and Lower frames.

Frames Frame Style Manager...

  Allows you to edit the frame styles. For more information see the section entitled Using frame styles.

Frames Create Framestyle from frame

  Create a new framestyle based on the currently selected frame. For more information see the section entitled Framestyle.

Frames Framestyle

  Allows you to format the selected frame(s) with a predefined framestyle. For more information see the section entitled Using frame styles.

Frames Text Background Color...

  This will allow you to change the background color of the current frame.

Frames Configure Frame Borders

  This will allow you to change the border surrounding the current frame. When selected, a submenu will appear with all available border styles. Select the correct style and the borders are instantly changed.

### Table Menu

Table Properties

  Allows you to change the number of rows and columns in a table. For more on tables, click here.

Table Row Insert Row...

  Allows you to insert a row into a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Row Delete Selected Row...

  Delete a row from a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Column Insert Column...

  Allows you to insert a column into a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Column Delete Selected Column...

  Delete a column from a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Column Resize Column

  Change the width of the currently selected column. For more on changing column widths, click here.

Table Cell Join Cells

  This will convert two (or more) separate cells into a single cell. For more on tables, click here.

Table Cell Split Cells...

  This will split one cell into multiple smaller cells. For more on tables, click here.

Table Cell Protect Cells

  This prevent changes to the data in the selected cells. For more on tables, click here.

Table Ungroup Table

  Converts a table into a grid of individual frames.These individual frames are not connected and can be moved independently around the screen. For more on tables, click here.

Table Delete Table

  Deletes the table the cursor is in. You can find more about tables in the section entitled Tables.

Table Table Style Manager...

  Lets you edit tablestyles. You can find more about tables in the section entitled Tablestyle.

Table Tablestyle

  Lets you format the currently selected table using a preformatted template. You can find more about tables in the section entitled Tablestyle.

### Tools Menu

Tools Spellcheck Autospellcheck

  Will toggle automatic spellchecking of the document on and off.

Tools Spellcheck Spelling...

  Will check the spelling of the document.

  Clicking is equivalent to using the menubar.

Tools Autocorrection Enable Autocorrection

  Toggles autocorrection on and off. For more information see the section entitled Autocorrection.

Tools Autocorrection Apply Autocorrection

  &kword; will format your document according to specific rules. For more information see Autoformating.

Tools Change Case...

  Allows you to set the case of all selected text. For more information see Changing Font Case.

Tools Personal Expressions...

  This is for adding and editing expressions. For information on using and adding expressions refer to the section entitled Expressions.

Tools Custom Variables...

  This is for editing custom document variables. For information on using and adding expressions refer to the section entitled Document variables.

Tools Select Bookmark...

  Jump to, rename or delete bookmarks. For more information see the section entitled Document Bookmarks.

Tools Configure Mail Merge...

  Begin mail merge.

### Settings Menu

Settings Configure Autocorrection

  Allows you to modify the autocorrection options. For more on Autocorrection, click here.

Settings Configure Completion

  Allows you to modify the autocompletion options. For more see the section on Autocompletion.

Settings Show File Toolbar

  Toggles whether the File Toolbar is visible.

Settings Show Edit Toolbar

  Toggles whether the Edit Toolbar is visible.

Settings Show Table Toolbar

  Toggles whether the Table Toolbar is visible.

Settings Show Insert Toolbar

  Toggles whether the Insert Toolbar is visible.

Settings Show Paragraph Toolbar

  Toggles whether the Paragraph Toolbar is visible.

Settings Show Format Toolbar

  Toggles whether the Format Toolbar is visible.

Settings Show Borders Toolbar

  Toggles whether the Borders Toolbar is visible.

Settings Show Formula Toolbar

  Toggles whether the Formula Toolbar is visible.

Settings Configure Shortcuts...

  Allows you to change the keyboard shortcuts. For details, click here

Settings Configure Toolbars...

  Allows you to change the toolbars. For details, click here

Settings Configure &kword;...

  Allows you to change miscellaneous &kword; options.For details, click here.

### Help Menu

&help.menu.documentation;

## Formatting ToolBar

The Formatting Toolbar consists of 9 buttons. Each button performs a task from the format character dialog.

Button | Command
--- | ---
| Select Font Face
| Character Size
| Toggle Bold Text
| Toggle Italics Button
| Toggle Underline Button
| Toggle Strikeout Button
| Toggle Superscript Text Button
| Toggle Subscript Text Button
| Toggle Text Color Button

## File Toolbar

The File Toolbar consists of 5 buttons. Each button performs a task from the menubar. Click on that task for more details.

Button | Command
--- | ---
| Open New File
| Open Saved File
| Save File
| Print File
| Print Preview

## Insert Toolbar

The Insert Toolbar consists of 5 buttons. Each button performs a task from the menubar. Click on that task for more details.

Button | Command
--- | ---
| Insert Table
| Insert Picture
| Insert Text Frame
| Insert Formula Frame
| Insert Object Frame

## Edit Toolbar

The Basic Editing Toolbar consists of 8 buttons. Each button performs a task from the menubar. Click on that task for more details.

Button | Command
--- | ---
| Undo
| Redo
| Cut
| Copy
| Paste
| Spell Check
| Find
| Zoom

## Paragraph Toolbar

The Insert Toolbar consists of 8 buttons. Each button performs a task from the menubar. Click on that task for more details.

Button | Command
--- | ---
| Select Character Style
| Left Text Align Button
| Center Text Align Button
| Right Text Align Button
| Justify Text Button
| Numbered Text paragraphs
| Bulleted Text paragraphs
| Reduce paragraph indent
| Increase Paragraph Indent

## Table ToolBar

The Table Edit Toolbar consists of 4 buttons. Each button performs a task from the menubar. Click on that task for more details.

Button | Command
--- | ---
| Set tablestyle
| Insert Row
| Insert Column
| Delete Row
| Delete Column

## Border Toolbar

The Border Toolbar consists of 9 buttons. Each button performs a task from the menubar. Click on that task for more details.

Button | Command
--- | ---
| Set framestyle
| Toggle border colors
| Toggle Left Paragraph Border
| Toggle Right Paragraph Border
| Toggle Top Paragraph Border
| Toggle Bottom Paragraph Border
| Select Border Size
| Select Border Style
| Select Border Color
| Select Background Color

## Formula Toolbar

The Formula Toolbar consists of 17 buttons. Each button performs a task from the menubar. Click on that task for more details.

Button | Command
--- | ---
| Add or Change Square Root
| Add or Change Fraction
| Add or Change to Brackets
| Add or Change to Square Brackets
| Add or Change to Curly Brackets
| Absolute Value
| Integral
| Change to Sum
| Change to Product
| Add Matrix
| Add Upper Left Index
| Add Lower Left Index
| Add Upper Right Index
| Add Lower Right Index
| Right Facing Characters
| Left Facing Characters
| Special Symbols

## Selecting Colors from a Color dialog

&kword; uses a common dialog box any time the user needs to select a color for an object (text, backgrounds, borders, etc.).

This section will go into some detail on how to use this color dialog to choose the best color for your object.

When it is necessary to select a color, a dialog box appears.

The color dialog is an incredibly flexible dialog box, which makes it possible to select colors in one of six different methods:

Spectrum selectors

  The spectrum selectors consists of a square to adjust Hue and Saturation, and a tall narrow box to adjust Value.

  The white cross hairs in the box show the currently selected color on the spectrum. Drag the cross hairs up to increase saturation. Drag down to decrease saturation. Move the cross hairs left or right to change the hue.

  To adjust the value of the color, use the tall, narrow box to move the black arrow. Sliding the arrow up increases the color's value. Sliding the arrow down decreases the color's value.

  The currently selected color is visible in the colored square below the Add to custom colors button.

Hue, Saturation and Value

  Using the three spin boxes labled H,S and V, a user can specify the Hue (Range 0-359), Saturation (Range 0-255) and Value (Range 0-255) respectively.

  The currently selected color is visible in the colored square below the Add to custom colors button.

Red, Green and Blue

  Using the three spin boxes labled R,G and B, a user can specify the amount of Red, Green and Blue to be mixed to form the current color. All three boxes can be set to any value from 0-255.

  The currently selected color is visible in the colored square below the Add to custom colors button.

Palates

  A palate is a group of related colors. These colors are all made available for easy selection according to a meaningful association.

  To select a new palate, click on the drop down box at the top of the palate selection area. You will be presented with several choices:

  Recent Colors - This is a list of the most recently used colors in your document. You can use this palate to maintain consistency. As each new color is selected, it is automatically added to the recent colors palate.

  Custom Colors - You can create your own custom palate. This is done by selecting a color using one of the other color selection options, and clicking on Add to Custom Colors. That color is now added to your custom color palate.

  40 Colors - This is a list of 40 commonly used colors. This is a good palate to choose from if some of the people viewing your document will be on machines with limited color capability.

  Web Colors - This is a predefined palate of colors that you might find useful for designing web pages.

  Royal Colors - This is a predefined palate of colors including numerous shades of purple and yellow.

  Named Colors - This is a list of color names. The names are based on standard X server color names. The names are designed to give descriptive names to each color. Simply select the name you want.

  Once you have selected a palate, you will be presented with a small square showing each color available in the palate. To select a color from the palate, simply click on the square of the desired color.

  The currently selected color is visible in the colored square below the Add to custom colors button.

Eye dropper

  The eye dropper can be used to sample a color from the screen.

  When the eye dropper button is clicked, the cursor becomes crosshairs. Simply place the crosshairs over any spot on the screen and click once. &kword; will detect the selected color and automatically change the current color to match the selection.

  This is especially useful for matching color elements between previously created elements and new items.

  The currently selected color is visible in the colored square below the Add to custom colors button.

HTML code

  If you know the HTML color code you want to use, you can enter it into the text box labeled HTML.

  For more information on HTML color codes, visit the Web monkey color code page.

  The currently selected color is visible in the colored square below the Add to custom colors button.

Once the color is selected, click OK to make that the current color for your text, border, etc.

Click Cancel to abort the color selection.

## Selecting files using the file dialog

&kword; uses a common dialog box for all file related actions (saving, loading, or selecting new files for insertion into the document). An example is shown below.

This section will look more closely at the dialogs and detail their use.

The large box below that shows I currently have 1 folder in this directory, entitled `Past Work`, and 3 files (`Job Description`, `Newsletter` and `Resume`).

Toolbar

This example dialog shows the current directory is `/home/mmcbride/kword`. You can see this by the textbox at the top of the dialog. If you click on this drop down box, you will see common and recently visited directories. By selecting one of these directories, you will be immediately moved to that directory and the dialog box will update the file list.

In the upper left corner, is a blue arrow pointed up. This arrow will take you up one level in the directory structure.

The next two buttons are backwards and forward buttons. These buttons work just like an internet browser, where you can use the back button to travel to the previous directory, and the forward button to advance into a directory you just came from.

Next to the arrow buttons, is a button that looks like a house. Clicking this will take you to your home directory.

Next to the home button, is a reload button. Clicking this button, causes &kword; to reload the current directory if new files have been added or deleted.

Next to the reload button, is a button with a grey ribbon on it. This button allows you to set and navigate through bookmarks. This is a quick way to jump to commonly accessed directories. By clicking this button, a submenu appears which allows you to add bookmarks or jump to a new bookmark.

Next to the bookmark button, is a button with a gear on it, called the Extras Button. Clicking this button brings up a sub menu with several entries:

New Directory

  Create a new subdirectory in the current directory. &kword; will automatically move you into this new subdirectory once it is created.

Delete

  This will delete the selected file, not the current document.

Sorting

  This will bring up another submenu. You can sort the files by filename, by date, or by size. Selecting the Reverse option will reverse the sort order. Selecting Directories First will place the directories above all other files in the dialog box. Selecting Case insensitive will sort filenames regardless of capitalization.

View

  This will also bring up a submenu. You can use the options in this submenu to change the appearance of the file dialog.

Properties

  If you have selected a file in the dialog box, when you select this option you will be given all of the properties of the selected file.

There are two buttons next to the Extras Button which switch between Short View and Detailed View

Just to the left of the directory box, is the Preview Button, which toggles the preview window in the dialog. If the button is depressed, a preview box appears in the right of the dialog. If it is not pressed, the file list box is larger.

Location Bar

Along the left side of the dialog box, is a column that contains several icons. You can think of each of these icons as a shortcut to another subdirectory. If you click on an icon, you will be immediately moved to that location.

You can add/edit or delete entries from the Location Bar. Simply click with the &RMB; and a small submenu will appear.

File Name and Filters

The text box labled Location is blank, which indicates no file is currently selected. This text box will contain the filename of the currently selected file when loading new documents or files into &kword;. When saving a file, you will enter the desired filename in this text box.

The text box labled Filter shows we are only looking at &kword; files. By clicking on the drop down box, you can select from several different file formats. You can also select All supported files to display all files that are supported by &kword;. The file types available will change depending on the specific task at hand.

There is a Cancel button, if you click this button, the action will be aborted, and you will return to editing the document.

There is an OK button, which will be used when we have selected the correct filename.

Using this dialog, you can move through the directory tree to find any location on your computer.

To enter a folder click on that folder. To exit that folder, click the blue up arrow button.

This dialog box is used in many different tasks in &kword;. The task will determine the exact effect of the information you have entered into this dialog box. For more information on the exact effect, see the documentation on that task.