# Command Reference

## The File Menu

&Ctrl;N File New

- Create a new document.

&Ctrl;O File Open...

- Open an existing document.

File Open Recent

- Open an existing document by selecting it from a combo box of recently used files.

&Ctrl;S File Save

- Save the document.

File Save As...

- Save the document with a new name or format.

File Reload

- Reloads the document.

File Import...

- Import CSV data.

File Export...

- Saves a document to any supported format. The document does not become the exported file.

File Create Template From Document...

- Create a &kspread; template based on this document.

&Ctrl;P File Print...

- Print the document.

File Print Preview...

- View the document as it will be printed.

File Document information...

- View or enter information about the document and author.

File Mail...

- Send the file as an email attachment.

&Ctrl;W File Close

- Close the current document but leave &kspread; running.

&Ctrl;Q File Quit

- Quit &kspread;.

## The Edit Menu

&Ctrl;Z Edit Undo

- Undo the last action.

&Ctrl;&Shift;Z Edit Redo

- Redo the last undone action.

&Ctrl;X Edit Cut

- Put selected item(s) into the clipboard and remove them from the original location. If you then do a Paste the item(s) will be be inserted at the new location.

&Ctrl;C Edit Copy

- Copy selected item(s) to the clipboard.

&Ctrl;V Edit Paste

- Paste item(s) from the clipboard to the selected cell(s).

Edit Special Paste...

- Special forms of Paste. See the sections Other Paste Modes and Arithmetic using Special Paste for more details.

Edit Paste with Insertion

- Move content of the paste area either to the right or down and paste item(s) from the clipboard to the selected cell(s).

Edit Fill

- Fills up the selected area with the values from the first item-set. All four directions are supported. Note that the term "item-set" describes the first set of values seen in the fill direction. If the fill direction is Left then the first item-set is the last column of the selection.

&Ctrl;F Edit Find...

- Find cell containing given text.

F3 Edit Find Next

- Find the next cell containing given text.

&Shift;F3 Edit Find Previous

- Find the previous cell containing given text.

&Ctrl;R Edit Replace...

- Find and replace given text in cell(s).

Edit Clear

- Clear text, Comment, Validity or Conditional Cell Attributes from selected cell(s).

Edit Delete

- Delete everything from selected cell(s).

Edit Conditional Cell Attributes...

- Add or modify conditional cell attributes.

Edit Validity...

- Set or modify the error checking criteria and error alert message for selected cell(s). See Validity Checking for more details.

&Ctrl;M Edit Modify Cell

- To modify selected cell in-situ.

Edit Transform Object...

- Rotate, scale or move the selected object.

## The View Menu

View New View

- Open a new instance of &kspread; with the same document.

View Close All Views

- Close all open instances of &kspread;

View Split View

- Split current view into two parts.

View Remove View

- Remove current view. (Where the window contains two or more views)

View Splitter Orientation

- Change view split to horizontal or vertical.

View Goto Cell...

- Change &kspread;'s focus to show defined cell.

View Show/Hide Page Borders

- Toggle marking of printed page borders in the sheet with red lines.

View Show/Hide Comment Indicator

- Toggle marking of cell comments. If a cell contains a comment and this option is selected, a small red triangle is shown in the upper right corner of the cell.

View Zoom

- Increase or decrease the magnification used to display the spreadsheet.

## The Insert Menu

Insert Sheet

- Add another worksheet.

Insert Cell Comment

- Add, modify or remove cell comment.

Insert Function...

- Insert a mathematical function. See the section Formulae for more details.

Insert Series...

- Insert a series. See the section Series for more details.

Insert Link...

- Insert a link into the selected cell. See the section Link Cells for more details.

Insert Special Character...

- Insert a special character into the selected cell.

Insert Object...

- Embed a KOffice document into the table.

Insert Chart

- Insert a chart. See the section Inserting a Chart for more details.

Insert External Data

- Insert data from a text file, database or from the clipboard. See the section Inserting External Data for more details.

## The Format Menu

&Alt;&Ctrl;F Format Cell Format...

- Format selected cell(s). See the Spreadsheet Formatting section for more details.

Format Change Angle...

- Change angle of displayed text in selected cell(s).

Format Increase Indent

- Move text in selected cell(s) to the right.

Format Decrease Indent

- Move text in selected cell(s) to the left.

Format Increase Precision

- Increase displayed precision of numbers in selected cell(s).

Format Decrease Precision

- Decrease displayed precision of numbers in selected cell(s).

Format Adjust Row & Column

- Set row and column sizes to show selected cell(s) properly.

Format Row

- Resize, equalize, hide or show row(s).

Format Column

- Resize, equalize, hide or show column(s).

Format Sheet

- Remove, hide, show worksheet or configure advanced sheet properties.

Format Style Manager...

- Create, Modify or delete cell format styles.

Format Style

- Apply a style to selected cell(s). To manage styles use Format Style Manager...

Format Create Style Form Cell...

- Create a new style from the format of the selected cell. To manage styles use Format Style Manager...

Format Page Layout...

- Format printed page layout.

Format Print Range

- Define or reset the print range.

## The Data Menu

Data Sort...

- Sort data in selected cells. See the section Sorting Data for more details.

Data Text to Columns

- This option attempts to interpret text in the selected cell(s) as CSV data, placing each item into a different cell in the row.

Data Insert Columns

- Insert new column(s) at left of selected column(s).

Data Insert Rows

- Insert new row(s) above selected row(s).

Data Delete Columns

- Delete selected column(s).

Data Delete Rows

- Delete selected row(s).

Data Insert Cells...

- Insert new cell(s).

Data Remove Cells...

- Remove selected cell(s).

Data Merge Cells

- Merge selected cells.

Data Dissociate Cells

- Dissociate (split apart) previously merged cells.

Data Show Area...

- Change &kspread;'s focus to show a previously named area. See the section Named Cells and Areas for further details.

Data Subtotals...

- Create different kinds of subtotals to a database.

Data Goal Seek

- Open the Goal Seek dialog box. See Goal Seeking for details.

Data Consolidate...

- Consolidate data. See the section Consolidating Data for more details.

## The Tools Menu

Tools Spelling...

- Check spelling of words in the worksheet.

Tools Custom Lists...

- View or amend the special series of words recognized by &kspread;.

Tools Protect Document

- Protect the whole document or a sheet with a password.

&Shift;F9 Tools Recalculate Sheet

- Recalculate formulae in the current sheet.

F9 Tools Recalculate Workbook

- Recalculate all sheets.

Tools Calculator

- Open an instance of the desktop calculator &kcalc;.

## The Settings Menu

Settings Show/Hide Status Bar

- Show or hide the Status Bar. The Status Bar shows additional information for selected items and instant calculations of the selected cells.

Settings Show/Hide Tab Bar

- Show or hide the Tab Bar. All Sheets of the current Workbook can be accessed through the Tab Bar.

Settings Show/Hide Formula Bar

- Show or hide the Formula Bar. The Formula Bar can be used to edit the content of the selected cell.

Settings Toolbars

- Show or hide the toolbars: File, Edit, Math, Navigation, Format and Color/Border.

Settings Configure Shortcuts...

- Configure the keyboard shortcuts used by &kspread;. See the section on configuring shortcuts for more details.

Settings Configure Toolbars...

- Configure the toolbars. The section on configuring toolbars has more information.

Settings Configure &kspread;...

- General &kspread; configuration. See the section on &kspread; configuration for more details.

## The Help Menu

&help.menu.documentation;

## The Right Mouse Button Menu

This section describes the items in the pop up menu obtained by right clicking on a selected cell or cells, row(s) or column(s).

&Alt;&Ctrl;F Cell Format...

- Format selected cell(s). See the Spreadsheet Formatting section for more details.

&Ctrl;X Cut

- Put selected item(s) into the clipboard. If you then do a Paste the item(s) will be moved from the original location to the new one.

&Ctrl;C Copy

- Copy selected item(s) into the clipboard.

&Ctrl;V Paste

- Paste item(s) from the clipboard to the selected cells.

Special Paste...

- Special forms of Paste. See the sections Other Paste Modes and Arithmetic using Special Paste for more details.

Paste with Insertion...

- Paste from the clipboard to the selected cell(s), moving the previous cell(s) to make room.

Delete

- Delete contents of selected cell(s).

Adjust Row and Column

- Change size of row and column to display selected cell(s) completely.

Default

- Set default formats for selected cell(s).

Area Name...

- Name selected area. See the section Named Areas for more details.

Resize Row...

- Change height of selected row.

Adjust Row

- Change height of selected row to display cell(s) completely.

Resize Column...

- Change width of selected column.

Adjust Column

- Change width of selected column to display cell(s) completely.

Insert Cell(s)...

- Insert new cell(s) at selected location, moving existing cell(s) to make room.

Remove Cell(s)...

- Remove selected cell(s), moving other cell(s) to occupy the space left by the removed cell(s).

Data Insert Rows

- Insert new row(s) above selected row(s).

Data Delete Rows

- Delete selected row(s).

Data Hide Rows

- Hides selected row(s).

Data Show Rows

- Shows selected row(s). In order to show hidden rows you need to select a range of rows that includes the hidden rows.

Data Insert Columns

- Insert new column(s) at left of selected column(s).

Data Delete Columns

- Delete selected column(s).

Data Hide Columns

- Hides selected column(s).

Data Show Columns

- Shows selected column(s). In order to show hidden columns you need to select a range of columns that includes the hidden columns.

Add/Modify Comment...

- Add or modify a comment to the selected cell.

Selection List...

- Lets you select and paste text from any other cell of the current column into the selected cell.

Show Related Words

- Opens the Related Words dialog box.

## Other Shortcuts

This section describes those &kspread; shortcut keys used for operations that do not appear in any of the menus.

&Ctrl;Arrow keys

- If the selected cell is occupied then move the selection to the start or end of the occupied block in the current row or column. If the selected cell is not occupied then move the selection to the start or end of the block of unoccupied cells in the current row or column.

&Ctrl;&Shift;Arrow keys

- If the selected cell is occupied then select all occupied cells to the start or end of that block of occupied cells in the current row or column. If the selected cell is not occupied then select all unoccupied cells to the start or end of that block of unoccupied cells in the current row or column.

Page Down

- Move the selection 10 cells down.

Page Up

- Move the selection 10 cells up.

&Ctrl;Page Down

- Move to the next sheet.

&Ctrl;Page Up

- Move to the previous sheet.

F4

- Change cell reference between normal and absolute reference types.

&Ctrl;&

- Add a border to the selected cell(s).

&Ctrl;$

- Display the value of the selected cell(s) in Money format.

&Ctrl;%

- Display the value of the selected cell(s) in Percentage format.

&Ctrl;^

- Display the value of the selected cell(s) in Scientific format.

&Ctrl;#

- Display the value of the selected cell(s) in Date format. The value is taken as the number of days since 1 January 1900.

&Ctrl;@

- Display the value of the selected cell(s) in Time format. The value is taken as the number of seconds since midnight.

&Ctrl;!

- Display the value of the selected cell(s) in normal Number format.